User Guide
The purpose of this data dashboard is to support client tracking and reporting processes for parent educators and project leadership for Fairbanks Native Association’s Tribal Home Visiting program. The dashboard provides current information derived from Parent Educator Logs and the Program Director Log.
Glossary
Number of Families Currently Enrolled: The total number of families enrolled in Tribal Home Visiting, including those on hold, at the time of viewing the dashboard.
Number of Families Served: The total number of families who received at least one home visit during the selected time period.
Continuing: The family enrolled during a previous grant year.
Newly Enrolled: The family enrolled during the current grant year.
On Hold: The family requested a temporary pause in services but plans to resume within six months.
Graduated: A family who exited the program because their child aged out.
Concerns Identified: Refers to a positive screening result.
Referral Not Needed: Concerns were identified, but the family does not need a referral because they are either already receiving services or refused the referral.
Referral Needed: Concerns were identified and the family in not already receiving services.
Referred: The parent educator provided the referral to the family.
Recommended Home Visits: The number of home visits a family should receive based on their number of stressors (0 to 1 stressors = one visit per month; 2 or more stressors = two visits per month).
Home Visits Delivered: The total number of home visits delivered to enrolled families during the selected time period.
Well-Child Visits Due: Red highlighted cells indicate that the window to complete that well-child visit is open. The due date displayed indicates when the well-child visit window closes.
Screenings Due: Blue highlighted cells indicate the family is new to the program and has not yet completed their initial screening. Yellow highlighted cells indicate a rescreening is due within the next three months. The date displayed indicates when the screening is due. Red highlighted cells indicate the screening is overdue and has not been completed yet.
Interactive Features
Click to View All Data
Some tables are too large to show all columns and rows within the main dashboard screen. Click on any table name that contains “click to view all data” to see and scroll through all rows and columns in the table. Clicking on the table name will bring you to a new dashboard page displaying only the full table selected. Use the scroll function at the bottom and right side your screen to scroll through the table and view all columns and rows, as needed. To return to the dashboard tab you were on before expanding the table, click the back button on your browser or the original page name (highlighted in blue under your organization’s logo).
Download Data Tables and Visualizations
When you hover over a table or other visualization, a button with three dots will appear in the top right corner of the tile. When you click this button you will be presented with the option to download the data selected in an Excel or CSV file, or to download the data visualization in a PDF or image file.
Filter Data
The filter function (centered at the top of each tab of the dashboard) can be used to narrow results by a specific site, provider, client, and/or time range. First, click the type of filter you want to apply, then select the filter details. Once you hit “Apply” the system runs the filter and the dashboard will update the data for relevant tiles. To turn off the filter, you must select “Revert to defaults” or turn off the filter setting you selected, then hit “Apply” again. You may apply multiple filters at the same time.
Hover Over Data to View or Highlight Values
When you place your mouse over data visualizations, hover boxes appear to highlight the particular data point(s) selected and offer other relevant information (if applicable). Some label text may be too long to display fully on the dashboard; hover over these labels to display the full text.
See Notes
If needed to contextualize the data presented, a Notes section is included at the bottom of the dashboard tab. Notes pertaining to a particular dataset or visualization are marked with asterisks.
Show or Hide Data in Charts With Legends
Clicking on an item in the legend of the chart toggles the inclusion of the corresponding “slice” in the chart. When a slice is excluded its value is removed from the aggregated total and the sizes of the remaining slices are adjusted accordingly.
Sort Table Data
If you want to sort the information in a table, click the column title to rearrange the data from descending to ascending order (an arrow will appear to indicate the order). You may find it helpful to sort table data by site and/or provider name, assessment status, or the date next assessment form opens.
Links
Reminders
- Dashboard data are updated daily. If data do not appear to be current, clear your browser’s web history and reload the page.
- This data dashboard is managed by The Policy & Research Group (PRG), an independent research and evaluation firm based in New Orleans, Louisiana.
- PRG’s commitment to data security is of utmost importance and adheres to all IRB, HIPAA, and FERPA requirements. We routinely develop protocols, plans, and instruments that meet the needs of our clients and funding agencies. Multiple layers of security protect the privacy and confidentiality of participants, and PRG staff receive training in the proper management and use of confidential data. Participant dashboard data are de-identified or aggregated, and access is restricted to authorized users only. These data are to be used solely for approved programmatic, evaluation, or reporting purposes. Please report any suspected data inaccuracies, privacy concerns, or technical issues to PRG.